eCabinet Himachal Pradesh
HIMACHAL PRADESH
Solution for Government Internal Functioning
End to End Computerization
Published By: SeMT
e-Cabinet is a powerful Information System for Government to streamlines decision-making process at the highest level. This paperless system has important features like Online uploading of Cabinet Memorandum, Approvals through system, Access to the Ministers beforehand, Prior registering of opinion, Cabinet proceedings on the System and Timely public access.
Project Details
Brief Background
The Himachal Pradesh eCabinet is first of its kind and a unique online mechanism.
The solution has been developed on an open source platform and has benefitted the State Government and the citizen parallelly.
Objective
eCabinet meetings of State Government have three stages (1) Pre-meeting - Schedule, inform offices, collect Agenda
points, Finalize & put up to Cabinet for Approval (2) During Meeting - Recording Decisions are taken and (3) Post meeting -
Outcomes of the meeting including MoM, Action Points, Directions to offices etc. Conduct of Physical (manual) Cabinet
meetings is a Race Against Time, involving multiple interactions between several offices and efforts till the last minute.
Every meeting consumes huge resources of paper, fuel, manpower, time and efforts. It faces multiple challenges -
information is not available in the right form at right time, Collecting & storing information is not structured, lack of
Institutional memory over a time period. The eCabinet software of Department of Information Technology overcomes all
major challenges in the conduct of Physical meetings. With eCabinet, physical papers are replaced with electronic data &
the physical movement of documents between offices are replaced with a seamless electronic flow of information, in all
stages. The Knowledge repository of meetings is a dynamically built-in database, facilitating quick and easy search &
retrieval of decisions taken in meetings & review action taken on them. eCabinet leads to Good Governance. The eCabinet
was launched by Hon’ble Chief Minister of Himachal Pradesh in Feb 2022, with the above objectives.
Benefits
eCabinet has benefitted the whole State and its citizens parallelly. The implemented solution is totally paperless and saves
time. The alerts regarding the held cabinet are sent via SMS so the concerned stakeholder remain updated. The discussions
and the decisions are saved permanently in the database and can be looked at anytime. The system is fully safe and secure
Implementation Methodology
The in house team of Department of IT HP studied the existing system with HP Secretariat Staff from Junior Level to Senior
level with all constrains in terms of legal aspects and operational both in accordance with the existing Cabinet Policy /Manual of State Government to avoid operational glitches during the implementation of the Project.
Implementing Agency Details
Name of implement agency
Department of Digital Technologies and Governance
Name of Representative of Agency
Sh Chandan Parmar
Representative Agency Email
chandan.parmar@hp.nic.in
Representative Agency Phone / Mobile
9911944940
Availability of application for implementation in Other States
(Details on how this application can be made available to other State)
Yes
